1. Information We Collect
When you create an account, we collect your name, email address, and company details. When you connect a marketplace, we store your API credentials (encrypted with AES-256-GCM). We also collect invoice data, order information, and usage analytics.
2. How We Use Your Data
We use your data to generate invoices, upload them to marketplaces, and email them to your customers. We also use aggregated analytics to improve our service. We never sell your data to third parties.
3. Data Storage & Security
All data is stored in EU-hosted databases (Neon PostgreSQL). Marketplace API credentials are encrypted at rest using AES-256-GCM. We use HTTPS for all connections and follow industry best practices for security.
4. Your Rights (GDPR)
As an EU resident, you have the right to access, correct, delete, or export your data. You can request any of these by contacting us at privacy@marketplaceinvoice.com. We will respond within 30 days.
5. Data Retention
We retain your data as long as your account is active. After account deletion, we remove personal data within 30 days. Invoice data may be retained for up to 7 years for tax compliance purposes.
6. Third Parties
We use the following third-party services: Vercel (hosting), Neon (database), Stripe (payments), Resend (email delivery), Anthropic (AI document scanning in Quick Invoice — US, see section 7), and Bol.com/Shopify/Amazon APIs (marketplace integration). Each processes only the data necessary for their service.
7. AI Document Scanning (Quick Invoice)
The optional Quick Invoice scan feature uses Claude, an AI model from Anthropic, PBC, to read uploaded screenshots and PDFs and extract invoice data (customer name, address, line items, amounts). The document is sent to Anthropic's commercial API solely for this extraction. Anthropic does not use this data to train its models, and retains it for up to 30 days for abuse detection before deletion. Processing takes place in the United States under Standard Contractual Clauses. This feature is optional — if you prefer not to use AI, simply enter the invoice details manually. See Anthropic's privacy policy for more details.
8. Contact
For privacy-related questions, contact us at privacy@marketplaceinvoice.com.