VAT, automatically correct
For every paid order in your Shopify store we determine the right VAT rate and add the mandatory wording to the invoice. Whether you sell in the Netherlands, within the EU or beyond, your invoices are correct without you having to think about it.
The VAT logic
The right rate, depending on your customer
We look at the country and the type of customer in the order and apply the matching rule. That way you avoid wrong rates and missing wording.
Netherlands: 21%
When a Dutch consumer or a Dutch business orders in your Shopify store, you apply the standard VAT rate of 21%. The invoice shows the amount excluding VAT, the VAT amount separately and the total including VAT. For products on the reduced rate you can set 9%.
EU B2B: reverse charge (0%)
A German business orders in your store and enters its VAT identification number. The app reads that number from Shopify and applies the reverse charge: 0% VAT and the note 'VAT reverse-charged' on the invoice. Your customer's VAT number is shown on the invoice and the buyer accounts for the VAT in their own country.
Outside the EU: 0%
When the order goes to a country outside the European Union, the supply is taxed at 0% VAT. The invoice states that it concerns an export outside the EU. Bear in mind that import duties may apply in the country of destination.
OSS threshold for distance sales
For sales to consumers in other EU countries, a single shared threshold of €10,000 per year has applied since 2021. Go above it and you charge the VAT rate of your customer's country, reporting it through the One Stop Shop (OSS) system. The app puts the rate of the right country on every order's invoice.
Complete and correct
What's on your invoice
Every invoice automatically includes all legally required fields. Nothing forgotten, nothing manual.
Sequential invoice number
A continuous, unique numbering with no gaps. That is a legal requirement for every invoice.
VAT number and company details
Your VAT identification number, company registration number, name and address appear clearly on every invoice.
Itemised lines
Every product line from the Shopify order with description, quantity, unit price and the VAT rate applied.
Clear VAT breakdown
Amount excluding VAT, the VAT amount per rate and the total including VAT, neatly itemised.
Invoice and delivery date
The date of the invoice and, where relevant, the date of the delivery or service.
VAT export and UBL for your accountant
Download every invoice as UBL 2.1 and pull a quarterly VAT export with your revenue per country and per rate.
Not tax advice. Marketplace Invoice helps you draw up VAT-compliant invoices, but this is not tax advice. Unsure about your situation or a specific transaction? Then consult your accountant or tax adviser.
Frequently asked questions
VAT, briefly explained
How does the app know which VAT rate to apply?+
Based on the country and the type of customer in the Shopify order. A Dutch customer gets 21%, a business customer in another EU country with a valid VAT number gets the reverse charge at 0%, and a supply outside the EU is taxed at 0%. The correct wording is added to the invoice automatically.
Where does my business customer's VAT number come from?+
From Shopify. The app reads the VAT number stored with your customer and puts it on the invoice. If it is a business in another EU country, the app applies the reverse charge. When in doubt, check the validity of the number via VIES.
Can my accountant import the invoices easily?+
Yes. Besides PDF, you can export every invoice as UBL 2.1, and each quarter you can pull a VAT export with your revenue per country and per rate. That way your records and your VAT return line up seamlessly.
Invoices that are always correct
Leave the VAT logic and the mandatory fields to Marketplace Invoice. You sell in your Shopify store, we take care of the invoice.
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