VAT, automatically correct
For every order we determine the right VAT rate and add the mandatory wording to the invoice. Whether you sell in the Netherlands, within the EU or beyond - your invoices are correct without you having to think about it.
The VAT logic
The right rate, depending on your customer
We look at the country and the type of customer and apply the matching rule. That way you avoid wrong rates and missing wording.
Netherlands - 21%
When you supply a Dutch consumer or a Dutch business, you apply the standard VAT rate of 21%. The invoice shows the amount excluding VAT, the VAT amount separately and the total including VAT. For products on the reduced rate you can set 9%.
EU B2B - reverse charge (0%)
Supplying a business customer in another EU country with a valid VAT identification number? Then the reverse-charge rule applies: you charge 0% VAT and the invoice carries the note 'VAT reverse-charged'. The buyer accounts for the VAT in their own country. The customer's VAT number is recorded on the invoice.
Outside the EU - 0%
When exporting to a country outside the European Union, the supply is taxed at 0% VAT. The invoice states that it concerns an export outside the EU. Bear in mind that import duties may apply in the country of destination.
OSS threshold for distance sales
For B2C sales to consumers in other EU countries, a single shared threshold of €10,000 per year has applied since 2021. Go above it and you generally charge the VAT rate of your customer's country, reporting it through the One Stop Shop (OSS) system. Keep an eye on this threshold if you sell a lot abroad.
Complete and correct
What's on your invoice
Every invoice automatically includes all legally required fields. Nothing forgotten, nothing manual.
Sequential invoice number
A continuous, unique numbering with no gaps - a legal requirement for every invoice.
VAT number and company details
Your VAT identification number, company registration number, name and address appear clearly on every invoice.
Itemised lines
Every product line with description, quantity, unit price and the VAT rate applied.
Clear VAT breakdown
Amount excluding VAT, the VAT amount per rate and the total including VAT - neatly itemised.
Invoice and delivery date
The date of the invoice and, where relevant, the date of the delivery or service.
UBL export for your accountant
Download every invoice as UBL 2.1 so your accounting software imports the data automatically and flawlessly.
Not tax advice. Marketplace Invoice helps you draw up VAT-compliant invoices, but this is not tax advice. Unsure about your situation or a specific transaction? Then consult your accountant or tax adviser.
Frequently asked questions
VAT, briefly explained
How does the system know which VAT rate to apply?+
Based on the country and the type of customer. A Dutch customer gets 21%, an EU business with a valid VAT number gets the reverse charge at 0%, and a supply outside the EU is taxed at 0%. The correct wording is added to the invoice automatically.
Is my EU business customer's VAT number verified?+
The reverse charge requires a valid VAT identification number for the customer. Record the number and, when in doubt, check its validity via VIES. The number is shown on the invoice exactly as the rule requires.
Can my accountant import the invoices easily?+
Yes. Besides PDF, you can export every invoice as UBL 2.1. Most accounting packages import that format automatically, so your records and VAT return line up seamlessly.
Invoices that are always correct
Leave the VAT logic and the mandatory fields to Marketplace Invoice. You sell, we take care of the invoice.
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